Universal Foundation donor recognition policy
The Universal Healthcare Foundation NPC (“the Foundation”) was established to provide community health services to identified causes within South Africa. The Foundation was created as a Non-Profit Company and registered with the South African Revenue Service (SARS) as a Public Benefit Organisation.
The purpose of this policy is to create a framework to:
- consolidate the approach by the Foundation and its representatives in respect of donor recognition;
- promote awareness of the Foundation’s fundraising initiatives and goals;
- cultivate relationships with existing and prospective donors;
- provide for accountability and reporting structures in line with the purpose and goals of the Foundation; and
- acknowledge receipt and express gratitude for all donations received from those that provide philanthropic support to the Foundation.
- Donor recognition is the practice of providing recognition to donors for their donations through formal and informal, and/or personal and public expressions of appreciation.
- Donors may include individuals, corporations, foundations, trusts, associations and other entities that provide donations to the Foundation in general or in respect of a specific project.
- Donations include but are not limited to:
- Bequests Bequests are recognised by the Foundation at the time they are received, not at the time they are described in the will of a prospective donor. Donors wishing to use this type of contribution to the Foundation will enjoy the advantage of having tax benefits such as the bequest being exempt from estate duty.
- Pledges Pledges are recognised for their annual payment only. The total pledge is recognised in the year that final payment is received.
- Bonds, shares and other securities These types of contributions are welcomed and will be deemed delivered when the Foundation has received all the documentation necessary to complete the transfer of ownership into the name of the Foundation without any further involvement on the part of the donor.
- Cash Any form of cash donation is accepted, including direct deposits such as PayPal, Snapscan etc. Deposits made in currencies other than South African Rand will be converted to Rand upon receipt by the Foundation of the transfer or deposit into the nominated bank account of the Foundation.
- Gifts-in-kind Acceptable, in the discretion of the board of directors of the Foundation (“Board”), gifts-in-kind donations will be valued at fair market value on date of transfer of ownership to the Foundation. Gifts-in-kind valued at R 1 000.00 (one thousand rand) or more will be recognised by the Foundation.
- Life insurance policies Where an insurance policy nominates the Foundation as a beneficiary, the donor of that life insurance policy will be recognised for the amount of the policy proceeds as they accumulate until the policy is paid. Once the insurance policy is paid in full to the Foundation, the donor is recognised for the full value of the life insurance.
- Other This category includes sponsorships and/or third party events that result in additional revenue for the Foundation. The Board may in its discretion decide to accept any form of donations not listed above.
- Tax certificates will be issued, on request, by the Foundation to a donor, as follows:
- donations originating from South Africa that qualify for tax deductibility will, in terms of Section 18A of the Income Tax Act, 58 of 1962 be issued a tax certificate by the Foundation; and/or
- donations originating from foreign countries are welcomed but tax deductions will be dependent upon the country and personal circumstances of the donor in each case. Donors are advised to contact their tax advisors in this regard.
- It is important to be aware that any donation by a donor will need to reflect in the bank account of the Foundation by close of business on the last date of February in any year to be eligible for a section 18A receipt in the same tax year.
Relationship with donors
- The Foundation may from time to time approach potential donors directly or indirectly to support a project or cause identified by the governing body of the Foundation, subject to the provisions of its Memorandum of Incorporation.
- The Foundation acknowledges the importance of ongoing donor support and will treat all donors with care and respect. If the donor specifies any conditions in respect of a donation, the donation shall only be utilised in terms of such conditions by the Foundation.
- All donors shall have the right to:
- be informed of the Foundation’s purpose and how it intends to use donated resources;
- be informed of the identity of those serving on the Board upon request, and to expect the Board to exercise prudent judgement in its stewardship responsibilities;
- be assured their donations will be used for the indicated purpose;
- receive written acknowledgement and recognition of any donation;
- be assured that information about their donations as well as their personal information is handled with confidentiality, to the extent required by law; and
- expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
- All the transactions and information exchanged between the Foundation and the donor will be treated as confidential and will only be disclosed with the prior written consent of the donor.
- The Foundation will respect the wishes of any donor requesting anonymity and will implement reasonable safeguards to protect the donor’s identity and/or the amount of the donation.
- If the Foundation intends to use any information pertaining to the donor for marketing purposes or to express its gratitude for donations publicly, it will first obtain the donor’s written consent.
- The Foundation will comply with the provisions of the Protection of Personal Information Act, 4 of 2013 as far as the processing of personal information is concerned.
- Access to this information will be limited to Foundation staff and designated individuals.
Administration and reporting
- All donations shall be acknowledged by authorised representatives of the Foundation as promptly as possible and recorded, in writing, in the donations registry of the Foundation (“Donation Registry“). The Donation Registry will be stored and maintained at the premises of the Foundation.
- The Board, staff, and volunteer/paid representatives of the Foundation will act with due diligence, care and skills when dealing with donors and donations and will avoid any conflict of interests. Further, this policy will apply to the Board, staff and all representatives of the Foundation when soliciting and/or receiving donor funding.
- The Board will put the necessary governance structures in place to ensure the proper administration of the Foundation in accordance with its Memorandum of Incorporation and the Companies Act 71 of 2008.
This Policy may be amended from time to time and any such amendment will be in force after it has been unanimously approved by the Board and reduced to writing.
To raise grant funding to empower and support the South African healthcare industry in order to deliver essential, sustainable, quality and affordable healthcare services to under serviced communities, with a caring approach and in accordance with international best practice.